Transaction Coordinator FAQ
Get answers to the most common questions about becoming and working as a transaction coordinator.
What is a real estate transaction coordinator?
A real estate transaction coordinator (TC) is a professional who manages the administrative and compliance aspects of real estate transactions from contract to close. They track deadlines, coordinate with all parties, ensure document completion, and maintain transaction timelines to ensure smooth closings.
How much do transaction coordinators make?
Transaction coordinators typically earn $200-$800 per transaction, with experienced TCs managing 20-50+ transactions monthly. Annual income ranges from $35,000 for part-time coordinators to $150,000+ for established TC business owners with teams.
Do you need a real estate license to be a transaction coordinator?
Requirements vary by state. Some states require a real estate license, while others allow unlicensed professionals to work as transaction coordinators under broker supervision. Check your state's specific requirements before starting.
What software do transaction coordinators use?
Professional TCs use transaction management software like DocJacket, Dotloop, or SkySlope for document management, plus CRM systems, calendar tools, and specialized TC software for automation, compliance tracking, and client communication.
How do I start a transaction coordinator business?
Start by getting proper training and any required licensing, develop your pricing structure, create professional processes and checklists, invest in quality software tools, and build relationships with real estate agents and brokers who need TC services.
What are the main responsibilities of a transaction coordinator?
TCs manage contract-to-close processes including deadline tracking, document collection and review, communication coordination between all parties, compliance monitoring, timeline management, and status reporting to agents and clients.
How long does it take to become a transaction coordinator?
With proper training and preparation, you can start working as a TC in 30-90 days. This includes completing any required education, getting necessary licensing (if required in your state), and building your initial business systems.
What skills do you need to be a successful transaction coordinator?
Essential skills include attention to detail, strong organization abilities, excellent communication, time management, basic real estate knowledge, technology proficiency, problem-solving skills, and the ability to work under pressure with tight deadlines.
How do transaction coordinators find clients?
TCs typically build client relationships through networking with real estate agents and brokers, referrals from satisfied clients, online marketing, industry events, social media presence, and partnerships with real estate teams and brokerages.
What's the difference between a transaction coordinator and a listing agent?
Listing agents focus on marketing properties and working directly with buyers/sellers, while transaction coordinators handle the administrative and compliance aspects after contracts are signed. TCs support agents by managing the closing process details.
