30+ Real Estate Email Templates for Transaction Coordinators
Free real estate email templates library with 30+ professional scripts for buyers, sellers, agents, and vendors. Copy, customize, and send instantly.
Welcome Email - Buyer
Initial introduction email to buyer after contract acceptance
Welcome Email - Seller
Initial introduction email to seller after contract acceptance
Welcome Email - Listing Agent Introduction
Introduction to listing agent as the assigned TC
Welcome Email - Buyer's Agent Introduction
Introduction to buyer's agent as the assigned TC
Welcome Email - Cash Buyer
Specialized welcome for cash buyers with different timeline
Welcome Email - First-Time Homebuyer
Extra guidance for first-time buyers
Weekly Status Update
Regular progress update for all parties
Milestone Achieved Update
Celebrate completion of major transaction milestones
Appraisal Status Update
Update on appraisal scheduling and results
Loan Processing Update
Update on loan status and any conditions
Inspection Deadline Reminder
Reminder about upcoming inspection deadline
Financing Contingency Deadline
Alert about approaching financing contingency deadline
Earnest Money Deposit Reminder
Reminder to submit earnest money deposit
Title Objection Deadline Reminder
Reminder about title review and objection deadline
Homeowners Insurance Reminder
Reminder to secure homeowners insurance
Document Request - Lender
Request for loan documents and updates from lender
Document Request - Title Company
Request for title work and closing documents
Document Request - HOA
Request for HOA documents and information
Repair Request Response
Facilitate communication during repair negotiations
Appraisal Gap Communication
Address appraisal coming in below contract price
Title Issue Discovery
Notify parties of title problems found
Financing Denial Response
Handle loan denial situation
Pre-Closing Checklist
Final preparation checklist before closing
72-Hour Closing Reminder
Final reminder 3 days before closing
Wire Instructions Confirmation
Secure confirmation of wire transfer instructions
Closing Congratulations - Buyer
Celebration email after successful closing for buyer
Closing Congratulations - Seller
Celebration email after successful closing for seller
Thank You - Real Estate Agents
Thank you note to agents after closing
Inspector Scheduling
Coordinate inspection appointment with inspector
Appraiser Coordination
Coordinate with appraiser for property access
Probate Transaction Communication
Special handling for probate property sales
Short Sale Status Update
Update parties on short sale approval process
Welcome Email - Seller Agent
Introduction email to the seller's agent for collaboration
Welcome Email - First-Time Buyer
Special introduction for first-time homebuyers with extra guidance
Post-Inspection Status Update
Update all parties after home inspection completion
Appraisal Ordered Update
Notify parties that appraisal has been scheduled
Earnest Money Deposit Reminder
Urgent reminder for earnest money deposit deadline
Loan Commitment Deadline Reminder
Reminder about approaching loan commitment deadline
HOA Documents Request
Request HOA documents from seller or HOA management
Insurance Binder Request
Request proof of insurance from buyer for lender
Low Appraisal Notification
Notify parties of appraisal below contract price
Title Issue Discovered
Alert parties to title issues that need resolution
Final Walk-Through Scheduling
Coordinate final walk-through before closing
Home Inspector Introduction
Introduce inspector to seller and coordinate access
Multiple Offer Situation Update
Update buyer in competitive multiple offer situation
Contract Extension Request
Request extension of closing date or other deadline